Intern:EPIC

ePIC is the Open Access and publication repository of AWI, accessible at
 * http://epic.awi.de

ePIC provides handles as persistent identifier and is used as a generator for handles. The handles are used for stable linking of documents in the metadata description of data sets. In case a reference or a documentation (e.g. of a method) should be linked to its full text, ePIC might be used as the repository for the text document. After upload of the document, a handel is submitted to the author (for publications) or info@pangaea.de (for documentations) which can be entered in the URI-field of the related table. For the definition of new references or documentations, a login to the AWI Intranet (=login to ePIC) is required.

The entry of documentations is restricted to librarian status. Access to ePIC with the required user profile Librarian have
 * Lydia Gerullis (rcom)
 * Hannes Grobe (awi)
 * Rainer Sieger (awi)

Within the PANGAEA framework ePIC is used for two different purposes:

(1) List of citations of the PANGAEA group
ePIC is also used as the citation database for any papers, presentations and posters around data management with Pangaea. Citations can be entered with an AWI user login under Author/New. For the Organizational Unit under AWI specific choose: PANGAEA.

A list of all citations related to PANGAEA is provided through a predefined query. This list is THE reference to our work for reports, proposals and reviews and thus ->
 * !Each member of the PANGAEA group is urged to add citations of his work in ePIC!

(2) Handle generator
If a documentation needs to be linked to a field in Pangaea, it must be done via a handle. The documentation file is uploaded to ePIC by using the functionality New documentations. Object type documentation in ePIC is restricted for Pangaea use. Documentations are not archived with metadata, do not have a splash page and thus are not be harvested by OAI-PMH. Some metadata fields are required for single upload (will be removed in the future):
 * Author/editor names
 * Year
 * Title
 * Source (periodical, institute etc)

After sending this information to the ePIC, a requester for the upload of the pdf will appear.

If the citation is defined and the document is uploaded, ePIC will send the handle via email to info(a)pangaea.de within 12 hours. The handle is used in Pangaea as a stable link, e.g. in the fields Reference/URI or Data set/URL Data details or as part of a free comment text.
 * example with handle linking to the paper of a reference
 * example with handle used for further details and in the Comment

If a paper does not exist in electronic form, it might be scanned (300 dpi) and converted to text by OCR (optical character recognition). If several documents should be uploaded in one step, contact the data librarian. Following the standards for electronic archiving, the pdf should be saved as PDF/A.

urn:nbn at SUB
Documents in pdf-format may also be archived in the Elektronische Bibliothek der Staats- und Universitätsbibliothek Bremen (SUB) which is providing a urn:nbn as persistent identifier. The SUB repository is mostly used for archiving the full text of Berichte, Fachbereich Geowissenschaften. Upload permission has Lydia Gerullis.

Examples

 * Each citation has a handle, pointing to its splash page in ePIC:
 * The handle extended by *.d001 will open directly the linked pdf-file: . Always the direct linking handle should be used in Pangaea fields, e.g..
 * Data set with full text reference linked via urn:nbn to SUB catalog

Links

 * ePIC (electronic Publication Information Center) at AWI
 * Repository at the library of Bremen University
 * Institutional repository software EPrints