Intern:Status

The data status and access rights are related to data sets and can be defined on the data set details card; principle investigators (PI) are individualy linked to data series. After import, a data set can have five different status:

(1) status = questionable, use only for awkward data (2) status = not validated, if so (3) status = validated, if ok
 * -> for status (1) to (3) a data set has
 * registry status not to be registered,
 * the DOI can only be resolved through http://doi.pangaea.de,
 * login flag is checked = data set is accessible by the PI with password only; access rights for individuals or groups can be set on the data set details card for one data set or by using the button on the data set list for many data sets (shift click to select a suit);

(2) status = published -> data set DOI has the preliminary
 * registry status will be registered, than
 * registry status registration is in the lead time with DOI registration in progress for 30 days and than
 * registry status registered after transfer of the DOI to the DOI-registry. This implies that the DOI can be resolved globaly, e.g. at http://dx.doi.org/
 * login flag is unchecked by default, but can still be set individually on request by the PI/author;

(3) status = published and citable checked -> the data set citation including the DOI from (2) is added to the library catalog of the TIB, providing an official data publication which must be quoted by authors if using the data in their publications. In a later step, citations may be mirrored to other library catalogs.

! The use of the citable checkbox is restricted to editor(s) !

The registration status can be configured into the list-view of data sets or is given on the data set details card.

data series is relevant, adding a further reference is not) Similar to a printed publication, a registered data set is long-term archived and accessible and thus must be quality assured and proof read before its final registration process.
 * will be registered for published data sets is a preliminary status. Once those data sets are captured by the DOI registration service (background service on server pans1) the data set will get the status
 * registration is in the lead time After import of a published data set, the background service will wait for three month ‚lead time‘ before finally registrating the data set. Within this time the data set can be deleted and changed.
 * registered after registration the data set can not be deleted and changes are allowed only for those parts of the data description, which are not relevant to the scientific interpretation of the data set (e.g. changing the method for a

A registered data set is a static object. If there is a newer (and better?) version of this data set, you should add the newer versions DOI in the older version (info in the comment field) and vice versa. In very few cases we might be forced to change or delete a data set. For those cases there will be a redirection to a general info page and a possible link to a newer version of the data set.

After registration, a data set is cached by a background process. About 5000 records per hour are beeing processed and thus there might be some delay until a data set can finaly be controlled on the Internet. (In 4D a button left of the data set list gives information about the number of updates in the queue).

Status of the DOI registration (since 09.11.2004): The possible values are:


 * not to be registered for data sets having a status of less than published,
 * will be registered for published data sets is a preliminary status. Once those data sets are captured by the DOI registration service (background service on server pans1) the data set will get the status
 * registration is in the lead time - After import of a published data sets the background service will wait for one week before finally registrating the data set. This is the lead time. Within this time you can delete and change the data set
 * registered - After registration you cannot delete the data set anymore and changes are allowed only for those parts of the data description, which are not relevant for the scientific interpretation of the data set (e.g. changing the method for a data series is relevant, adding a further reference is not)
 * registration failed for you means that the data set is registered. This status is only for internal purposes.

DOI registration is a high level thing in a political sense. This does not mean for you not to set any data sets on status published any more, but you should be aware of the consequences the procedure has: If a user gets a data set via DOI, uses the data for his research and publishes corresponding results then the data set must be static! If there is a newer (and better?) version of this data set you should add its DOI in the older version (there will be special dataset relation functions in 4D). In very few cases we might be forced to change or delete a data set. For those cases there will be a redirection to a general info page and a possible link to a newer version of the data set.

DOIs which are not to be registered can be resolved by our own handle server (http://doi.pangaea.de). However, these are no official DOIs! Any rules with DOI are at present soft and fuzzy. We are not at the end of the development. Within the next month some of the organisational constraints will be implemented in 4D to complete handling of the procedure.