Intern:Citable

Checking the citable box on the data sets Basics card will direct the data sets citation (plus some additional metainfo) to the TIBORDER library catalogue. The usage of the citable check box is restricted to the Pangaea editor and data librarian.

Prerequisites to make a data set citable (child or parent)

 * define how many single sets (childs) belong to the entity which should be made citable: if >1 the data sets need to be grouped first using the parent set functionality
 * all data sets affected must have the status published
 * all data sets are proof-read and the quality is confirmed by the author/PI
 * metadata are complete
 * if a reference is given, the full text should be accessible via DOI or pdf-file; pdf-files are named after the first author or both authors or first author with et_al, combined with the publication year and extension *pdf. (e.g. Mackensen_1998.pdf, Berger_Imbrie_2000.pdf, Michels_e_al_2002.pdf); the files should be downloaded to the pangaea web server in the related directory.
 * if no reference is available, the source field must be filled
 * an abstract is available in the abstract field of the data set. The abstract might be copied from the reference or extended describing the set in more detail (methods, quality, source)

Steps to a data publication

 * 1) define all required metadata in 4D
 * 2) assure that a DOI or link to pdf is given through the URI field of the reference
 * 3) import data with 4D
 * 4) assure email or personal homepage is linked to PI (e-mail and URL fields in staff)
 * 5) if data are not ''supplementary' to a reference, set relation in the source field to the source institution
 * 6) check technical quality and spelling with PangaVista for each set
 * 7) if several data sets belong to the publication define a parent set
 * 8) add abstract text to the abstract field of the parent set
 * 9) if required add link to file in Further details of parent set
 * 10) send request to PI/author(s) for proof-read
 * 11) make final corrections and proof-read (see below)
 * 12) change status to published & citable  -> citation and DOI will be valid 4 weeks after the final edit (the clock starts again if the data set is changed/saved).

Final proof-read

 * read metaheader and text in data and check for errata
 * compare precision of numeric values with original file, i.e. number of digits after the decimal point
 * compare parameter/unit with original data
 * validate functionality of all links
 * abstract included?
 * if data are related to a publication
 * data set title should contain the table number as labeled in the paper, e.g. (Tab 7)
 * the note should be added: [supplementary data to the reference given]
 * authors of the data set citation should be the same as of the reference

Citation examples

 * one data set as [Supplement to: ...]
 * several data sets grouped to a parent set as [Supplement to: ...]
 * a citable parent set consisting of 191 datasets with a source; the given references are related reports only
 * a citable binary object (geological map) published by using PANGAEA as a publication system