Intern:Status

The data status and access rights are related to data sets and can be defined on the data set details card; principle investigators (PI) remain individualy linked to data series.

(1) status = questionable or not validated or validated data set DOI (Digital Object Identifier = persistent identifier) has - status “not to be registered” and - remains internal and - can only be resolved through http://doi.pangaea.de - login flag is always checked = data set is accessible by the PI with password only; access rights for individuals or groups can be set on the data set details card for one data set or by using the button on the data set list for many data sets (shift click to select a suit);

(2) status = published after setting to published, data set DOI has the preliminary - status “will be registered”, than - status “registration is in the lead time” after DOI registration in the registry for three month (ev. with option „register immediate“) and - transfered to the DOI-registry and - can be resolved globaly, e.g. at http://dx.doi.org/ - login flag is unchecked by default, but can be set individually on request by the PI/author;

(3) status = published + citable DOI as given in (2) plus a reference in the library catalog of the TIB at http://tws.gbv.de/ In a later step, citations may be mirrored in other library catalogs. Citation and DOI must be referenced by authors, using the data set in their publications. The use of the citable checkbox is restricted to the editor(s) of PANGAEA in its sence as a ‚real‘ publication system. Registration steps in detail The registration status can be configured into the list-view of data sets or is shown on the data set details card. - “will be registered” for published data sets is a preliminary status. Once those data sets are captured by the DOI registration service (background service on server pans1) the data set will get the status - “registration is in the lead time”: After import of a published data set, the background service will wait for three month ‚lead time‘ before finally registrating the data set. Within this time the data set can be deleted and changed. - “registered”. After registration the data set can not be deleted and changes are allowed only for those parts of the data description, which are not relevant to the scientific interpretation of the data set (e.g. changing the method for a data series is relevant, adding a further reference is not) Similar to a printed publication, a registered data set is long-term archived and accessible and thus must be quality assured and proof read before its final registration process. A registered data set is a static object. If there is a newer (and better?) version of this data set, you should add the newer versions DOI in the older version (info in the comment field) and vice versa. In very few cases we might be forced to change or delete a data set. For those cases there will be a redirection to a general info page and a possible link to a newer version of the data set. After registration, a data sets is cached by a background process. About 5000 records per hour are beeing processed and thus there might be some delay until a data set can finaly be controlled on the Internet. (In 4D a button left of the data set list gives information about the number of updates in the queue).

Status of the DOI registration (DOI = Digital Object Identifier = persistent identifier) (since 09.11.2004): The possible values are: - “not to be registered” for data sets having a status of less than published, - “will be registered” for published data sets is a preliminary status. Once those data sets are captured by the DOI registration service (background service on server pans1) the data set will get the status - “registration is in the lead time”. After import of a published data sets the background service will wait for one week before finally registrating the data set. This is the lead time. Within this time you can delete and change the data set - “registered”. After registration you cannot delete the data set anymore and changes are allowed only for those parts of the data description, which are not relevant for the scientific interpretation of the data set (e.g. changing the method for a data series is relevant, adding a further reference is not) - “registration failed” for you means that the data set is registered. This status is only for internal purposes. You can see the registration status in the data set list or look it up in the data set details form. The DOI registration is not yet working. We are still waiting for the group at the TIB in Hannover to complete the corresponding web service. DOI registration is a high level thing in a political sense. This does not mean for you not to set any data sets on status published any more, but you should be aware of the consequences the procedure has: If a user gets a data set via DOI, uses the data for his research and publishes corresponding results then the data set must be static! If there is a newer (and better?) version of this data set you should add its DOI in the older version (info in the comment field). In very few cases we might be forced to change or delete a data set. For those cases there will be a redirection to a general info page and a possible link to a newer version of the data set. DOIs which are not to be registered can be resolved by our own handle server (http://doi.pangaea.de/ . However, these are no official DOIs! All the rules with DOIs are at present “soft” and “fuzzy” rules. We are not at the end of the development. Within the next month some of the organisational constraints will be implemented in 4D to facilitate handling of the whole procedure.