Reference

Prior to a data import any reference related to the data has to be defined in the reference table. Only references of real published articles should be defined. During the data import, the relation between a data set and its reference is made. To add a new reference in 4D, click on Reference, click new and fill out the fields as defined below:


 * Author(s): Names must already be defined in the staff table and will be added by multiple choice selection; authors are also recognized by staff IDs.
 * Year: 1998, for papers 'submitted' or 'in press' add the year of submission in the corresponding field.
 * Title: full title without abbreviations.
 * Source: full text, journals not abbreviated (examples: Journals - Journal of Geophysical Research; Periodicals - Reports on Polar an Marine Research, Alfred Wegener Institute for Polar and Marine Research, Bremerhaven (give title, institute and home location!); Books - In: Bleil, U & Thiede, J (eds.), Geological History of the Polar Oceans - Arctic versus Antarctic, NATO ASI Series, Kluwer Academic Publishers, London).
 * Volume: 53(2), set to 'submitted' or 'in press' if not yet published
 * Pages: 34-67 or 123 pp for complete books/thesis etc.
 * Label/Publication No.: proprietary publication number, e.g. AWI publ No 1234 or PKDB56789
 * Abstract: no use, leave free
 * Comment: no use, leave free
 * Keywords: select from thesaurus
 * URI: can be a URL, DOI, URN, SRef etc. or any other persistent identifier (add the 'protocol' to the URI with ':', e.g.
 * (add a DOI to a reference when ever available)
 * http://www2.awi-bremerhaven.de/Publications/Gro1987a.pdf
 * http://www2.awi-bremerhaven.de/Publications/Gro1987a.pdf
 * http://www2.awi-bremerhaven.de/Publications/Gro1987a.pdf

A number of references can be imported as tab-delimited lists in the format as defined in the import form for references by using Menue File/Import, choose References. Author in the import list will be recognized if:
 * name and first name are identical, notification if several similar names
 * name and initials are identical, notification if several similar
 * name identical and initial identical with initial of first name (first letters of several first names are added for comparison)
 * name identical and 1. initial identical with initial of 1. first name (only if no other similar names are archived, e.g. Shackelton, N is recognized because Shackelton, Nicholas J  is the only record with name Shackelton in the staff list.

One to many references can be related to a data set. The references are selected during the import process while the order of references is set in the multiple choice window.

Data should be submitted and imported before a paper is in press. After import and proof read of the data, the author is provided with a DOI for data citation/identification to be used in the publication. The paper should not just refer to the Pangaea domain, but give the link precisely pointing to the relevant data.

Examples:
 * as a link to one specific data set or
 * http://www.pangaea.de/PangaVista?query=@Ref896 (896 is the PANGAEA reference ID) to show many data sets related to a publication.

For refering to his data, the author may use a text like Data are archived in the information system PANGAEA at http://www.pangaea.de/PangaVista?query=@Ref896