Staff

The STAFF table includes scientists/authors/PI related to (meta)data in the database with phone/email and relation to the institution table. Persons from the staff list can have relations to the
 * sample table,
 * campaign to define a chief scientist,
 * PI related to data series,
 * authors to references or data sets.

When defining a new staff, the institute (and keywords) need to be defined first. (Institution and Thesaurus tables are relational to the staff table). Fill out the fields:
 * Name (Last name, full First name if available)
 * Phone (format +49 471 4831 1220).
 * e-mail (in small letters)
 * Institute (click on the institute field will popup the institution list; search for the required institute with the retrieval card, e.g. town contains Hamburg or type in the first letters of the institutes name in the entrance field. Select the required institute by double click.
 * URL of personal home page (in the metaheader of a data set, the URL is linked to a name of a PI, if not given, the email is linked.)
 * Keywords (relational to the thesaurus)

Click on ‚save‘ to store the new staff.

The keyword field can be used to e.g. set up mailing lists or dynamic lists of project members on web pages. Define a new keyword in the thesaurus, e.g. ‚acronym of a project‘_staff. Link the keyword to all project members in the staff list. Define a retrieval: keyword is equal to ...project_staff. Follow the procedure as described for the DDI.

A good example for a good example is. In this example a staff Expedition 302 Scientists was defined with a URL, containing a dynamic query on all staff, related to a certain keyword defining the person as a member of this expedition. This functionality may be used, when ever a group of persons has to be included in the PI field.

To use a predefined staff list as an email distribution list, export a result list configured to just the email column, open the file, select all and copy and paste the list to the email address window of your mailer.

For the upload of a list of new staff members use the staff import form.